A clear portfolio view
See properties, occupied and vacant units, upcoming lease expirations, deposits requiring review, and open maintenance notes.
A free portfolio tracker for landlords
Keep units, lease dates, deposits, and upcoming renewals organized in one private place.
Part of the Landlord Operations Hub
Account required for private persistence, reminders, export, and deletion. Signup does not create a sales inquiry.Enough structure to stay organized. No property-management overreach.
Renewal Radar
Choose T-120, T-90, T-60, and T-30 product reminders. Dates are planning prompts - not legal notice deadlines.
Private records you control
Tenant names are optional. Export your data at any time, disable reminders, or delete tracker records without a sales call.
Practical landlord tools
Open the appropriate renewal, vacancy, inspection, and security-deposit tools from the lease you are reviewing.
Your portfolio, one useful action at a time.
- Track every property, unit, and lease term
- Preserve lease history instead of overwriting it
- Organize deposit facts without duplicating legal calculations
- Keep a simple maintenance record - not a work-order queue
- Import by CSV and export whenever you choose
- Open contextual Botway tools without putting private data in URLs
Before you start tracking.
What is the Botway Portfolio Tracker?
A lightweight, private workspace for organizing landlord properties, units, lease dates, deposits, renewal reminders, and maintenance records.
Is the Portfolio Tracker free?
Yes. Core tracking, reminders, import, export, and deletion controls are free.
Why do I need an account?
An account lets Botway save records securely, scope them to you, send only the reminders you request, and support export and deletion.
Is this property-management software?
No. It is an organizational tracker, not a full property-management system.
Can Botway collect rent through the tracker?
No. The tracker has no payment or rent-collection feature.
Does Botway dispatch maintenance?
No. The maintenance log is a private record and is not monitored or dispatched by Botway.
What information can I track?
Properties, units, occupancy, lease history, optional tenant display names, rent, deposit facts, maintenance notes, and reminder history.
Can I import a portfolio by CSV?
Yes. The Console validates each row, reports duplicates and errors, and assigns imported records to your authenticated account.
Can I export my data?
Yes. Each portfolio record type can be exported as a spreadsheet-safe CSV, and the Console can download a JSON backup.
Can I delete my data?
Yes. You can archive or permanently delete tracker records with confirmation. Account deletion follows Botway’s existing account workflow and retention policy.
Does Botway sell my portfolio information?
No. Botway uses it to operate the tracker, generate reminders you request, and respond when you explicitly ask for service.
Will Botway contact my tenants?
No. The tracker does not create tenant communications or a tenant portal.
Are tenant names required?
No. Tenant display names are optional. Do not enter screening, financial, or protected-characteristic information.
What renewal reminders are available?
You can enable or disable T-120, T-90, T-60, and T-30 planning reminders.
Does the tracker determine legal notice deadlines?
No. Reminder dates are planning prompts. Use the linked tools and verify legal requirements for the property and tenancy.
Does it support rent-stabilized apartments?
You can classify a lease as rent-stabilized and route to the RGB Renewal Calculator, but the tracker does not determine regulation status or lawful rent.
Can I use it if Botway does not manage my property?
Yes. No Botway management relationship is required.
Will using the tracker create a sales inquiry?
No. Signup, tracking, reminders, imports, exports, and tool use do not create an Inquiry.
When does Botway receive a service request?
Only after you intentionally open, review, and submit a service request.
What is available inside the Console?
A dashboard plus properties, units, lease history, deposits, maintenance, reminders, import, export, and settings.
Are compliance reminders legal advice?
No. They are organizational prompts and may not apply to every property or tenancy.
Can I turn emails off?
Yes. Requested reminders, product announcements, and marketing preferences are controlled separately.
Can I use it on mobile?
Yes. The dashboard and record forms adapt to smaller screens. CSV work is generally easiest on a larger device.
What happens if I delete my account?
The existing account-deletion workflow explains the scope, retention policy, and any delayed backup deletion before confirmation.
Bring the next renewal into focus.
Start manually, import a CSV, or explore a clearly labeled sample portfolio.
Turn dates into one turnover countdown.
Use Botway’s free Turnover Countdown Planner to organize renewal, marketing, possession, inspection, deposit, and new-tenancy milestones in one private device-only plan.
Open the Turnover Planner →What this covers
- What it answers
- Organize properties, units, leases, deposits, maintenance notes, and requested reminders.
- Who it is for
- Landlords and owners of rental property.
- What it does not cover
- Legal, tax, and accounting advice. The result is an estimate for illustration.