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Plan the financial, leasing, and compliance work behind a rental property

Analyze returns, reduce vacancy, manage turnover, prepare notices and records, and understand the recurring obligations that affect rental ownership.

What should a landlord track to operate a rental property effectively?

Rental ownership is recurring work rather than a one-time transaction. Most owners need to keep track of the following, and each has its own timing.

  • Rent and operating return
  • Vacancy
  • Leasing and turnover costs
  • Lease dates
  • Renewal and notice requirements
  • Security deposits
  • Unit condition
  • Rent-regulation questions
  • Building compliance
  • Property-tax issues
  • Capital and energy obligations

These tools organize and estimate from facts you supply. Any dates they produce are planning prompts, not legal notice deadlines - confirm requirements with counsel and the official source.

Understand the economics

See what the property returns and what an empty unit costs.

LandlordsRental Return Calculator

Calculate rental income, NOI, cap rate, cash flow, cash-on-cash return, DSCR, break-even metrics, and scenario sensitivity anywhere in the United States.

Open tool →LandlordsRental Vacancy Cost Calculator

Compare vacancy and leasing-path costs using editable assumptions.

Open tool →LandlordsApartment Make-Ready Cost Estimator

Estimate a planning range for an entered turnover scope and vacancy period; results are not contractor quotes.

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Plan the lease and turnover

Coordinate renewals, notices, and the work between tenancies.

LandlordsTurnover Countdown Planner

Coordinate renewal, marketing, possession, inspection, deposit, and new-tenancy milestones.

Open tool →LandlordsLease Renewal & Nonrenewal Notice Generator

Estimate New York notice timing and prepare a reviewable notice packet.

Open tool →LandlordsNYC RGB Renewal Calculator

Match a rent-stabilized renewal commencement date to an adopted RGB order.

Open tool →LandlordsRenewal Increase vs. Turnover Break-Even

Compare renewing at a proposed rent against turning the unit, expressed as break-even vacancy days.

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Handle security deposits and records

One connected record for deposits, condition, and the letters that follow.

LandlordsSecurity Deposit Calculator & Return Letter

Organize New York deposit timing, deductions, interest records, and a reviewable return letter.

Open tool →RentersMove-In / Move-Out Inspection Checklist

Create renter-facing inspection records with photos, notes, signatures, and exports.

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Understand legal and building obligations

Screen regulation, compliance, emissions, and property-tax questions against official sources.

LandlordsRent Regulation Question Screener

Screen supplied regulatory indicators and produce a document-retrieval and professional-review checklist.

Open tool →LandlordsBuilding Compliance Calendar Screener

Generate recurring NYC owner review prompts from supplied building characteristics and shared compliance templates.

Open tool →LandlordsLocal Law 97 Exposure Estimator

Screen entered building facts and emissions against a selected compliance-period limit.

Open tool →Sellers & landlordsNYC Property Tax Grievance Deadline & Screening Estimator

Screen an NYC filing deadline and user-entered assessment facts; results are not a tax-certiorari opinion.

Open tool →Sellers & landlordsNYC Property Tax Benefit Screener

Screen limited supplied facts for homeowner benefit programs worth investigating with the agency.

Open tool →Sellers & landlordsTax Abatement Value & Expiration Scenario

Model an owner-entered benefit, linear phase-out assumption, and post-expiration carrying-cost change.

Open tool →Sellers & landlordsNYC Building Records Lookup Guide

Organize an NYC property-record review with direct official agency links and a printable checklist; Botway does not aggregate address-specific records on this page.

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Track the portfolio

Keep durable records once a property is running.

LandlordsPortfolio Tracker

Organize properties, units, leases, deposits, maintenance notes, and requested reminders.

Free account →LandlordsLease Abstract & Rent-Roll Builder

Build and export a structured rent-roll snapshot, then continue to Portfolio Tracker for durable lease records.

Free account →

Also useful here

Owners often reach these from a rental question.

Sellers & landlordsRent vs. Sell Calculator

Compare keeping a property as a rental with selling and investing the proceeds.

Open tool →Sellers & landlordsWhat Should I Do With This Property?

Compare selling, renting, holding, refinancing, and renovating using the assumptions you enter.

Open tool →SellersSecurity Deposit Transfer at Sale

Build a multi-unit deposit transfer ledger and statutory transfer-notice review checklist.

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Lease with Botway

Flat-fee leasing built to reduce vacancy, hold pricing discipline, keep every inquiry visible to you, and run a compliance-aware process from listing to signed lease.